Posts Tagged‘Event video brief’

man stepping on chewing gum

5 Common Event Video Mistakes & How to Avoid Them

1. A Poor Briefchewing gum

Without a doubt the most frequent and harmful mistake made in producing event videos is a poor brief. Whether it’s too general or overly ambitious, almost all problems that arise with event videos can be avoided with a well thought out brief that has been discussed in depth with the video agency.

In a brief, clear content objectives are required for the crew on the day, as well as clear marketing objectives for the video itself. See our article on how to write an event video brief for detailed breakdown on what an agency needs to know pre-shoot.

2. Poor Scheduling

Scheduling the shoot relies on clear communication between agency and client, and must be developed together. The agency knows how long things will take from a technical standpoint, but only you know your event schedule, so it’s essential to be realistic.

3. Under Resourcing

Your agency will make sure they have all the necessary resources to capture your content objectives on the day. However, a very common problem is a last minute change of plan where two interviews must take place simultaneously, leaving the camera team under resourced and unable to capture key content. If you know the content objectives will be unpredictable its important to book adequate resources to cover all scenarios. Your agency can advise you on this.

4. Creating for no audience/wrong audience/yourself

It’s important to remember which target audience you are creating the video for. A common mistake is to get so excited about what you think is great about your event that you forget what appeals to your target audience. This is particularly likely if you are trying to emulate a competitor and end up going way off brand.

5. Generic Footage

This mistake is harder to avoid and as much the responsibility of the agency as the client. It’s so easy to fall into cliché shots of champagne pouring and smiling attendees, and to forget what is unique about your event. This is a trap that even experienced event video producers can fall into. Avoid it by really drilling down on what makes your event different, and choose an agency whose portfolio work shows ingenuity.

6. Over Producing

Often we are so proud of the work we’ve put into an event that we forget viewers are not as infatuated as we are. A very common mistake for event videos is that they are too long and try to pack too much in. Length should be agreed before the shoot, however we often find that the client has underestimated how much information they actually wanted to include. At this stage you have to kill your darlings, so to speak, and remember that attention spans are not what the used to be.

Notepad, camera, lens, photos, pencil

How To Write An Event Video Brief

planWriting an event video brief is about looking beyond your event. As all efforts in the run up to your event focus on its smooth execution, the planning of an event video is about the story you will be telling after everyone has gone home. When your video production company knows this story in advance, it means a smoother shoot, faster delivery, and more effective video.

Developing this story is easy; you just need to ask yourself a few simple questions that you probably already know the answers to.

(And if you don’t we’ll help you find them)

What’s the Output?

Are we looking at a two-minute video that shows event highlights, or a comprehensive record of everything that happened? This of course means working out who you want to see your video and how you’ll get it on their screens. Identifying and analysing your target audience in detail will help you to define almost everything about the video from this point onwards.

Investors and press may just want to see the highlights of the event, whereas future attendees may want to experience the full event through the video. Both scenarios are creating value, but for different target audiences. Defining the parameters of the video also helps a video production company work out things like what equipment we’ll need, the size of the team and how quickly we can get the video to you after the event. If you want to produce multiple videos that’s great to know at this stage too as we can save you time and money further down the line.

What are the objectives of the video/s?

We simply can’t ask this question enough because every time we do, we discover something new and useful about how the video will take shape. Starting with clear, top level marketing objectives like ‘increase future attendance’ we can drill right down to the raw emotional impact we want to induce in a viewer, like ‘a sudden surge of inspiration’.

By intimately knowing your objectives we learn exactly what we need to capture to satisfy them.

Key Content/Storyline

It might sound obvious but what is the story of the video, and does it differ from the broader story of the live event itself? For example, an event video for a music festival might tell the story of the fans, or the story of the musicians. Depending which, we would set an entirely different set of content objectives for the shoot. Once we know your story we can set out content objectives clearly.

Always list these in order of priority; e.g. keynote speech, audience reactions, sponsor branding. Not only does this help to schedule the shoot, it means the video team can make creative, autonomous decisions on the day while sticking to brief.


Previous Work

If you have produced video work before, yourself or with another company, always include links to this work with explanations of what you liked and didn’t like. This is one of the best ways to illustrate what you are looking for, especially when time is tight. Even sending examples of other people’s work can be incredibly useful.


Why Impact Video?

We have experience producing event videos all across the creative industries, including fashion, theatre, festivals, and not for profits. Our unique sense of style and verve, on top of our ability to communicate brand and tell stories, means our event videos stand out from the crowd.

Get in touch with to discuss your next event’s video production.




How can we help you create great videos?



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